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Engaged Tones

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  • #11267 Reply
    Sadik Ibrahim
    Guest

    Hi, I hope sombody can help me here.

    I currently forecast for 7 main Queues and 4 call centres around the UK and I would like to know if anyone out there includes Engaged tones in their forecasts.

    I would like to know how to go about including engaged tones within my forecasts.

    What is puzzling me is how do you convert calls from engaged tones e.g if we have 10,000 engaged tones how do I determine the number of customers trying to get through?

    Please help me by e-mailing me or calling me on 0113 388 6352 and I’ll call you back

    Thanks

    Sadik

    #11268 Reply
    nigel price
    Guest

    Sadik
    I think a number of companies have the same issue but there does not appear to be an easy solution. some callers will get busy 10 time, some not at all, some once etc etc.
    Are you artificially creating the busy tones or is it a capacity issue ?
    Either way the easy way to find out is remove the restriction and take the hit. You dont have to route all these calls to agents.
    If you are artifically creating busy, use the same triggers to give customers a message.
    Try this for one week, count the number of times the message is given. It wont be 100% accurate by any means but it will give you an idea.
    Accuracy could be improved by the wording of the message.

    Could your system cope with 10,000 extra calls, do you have staff to deal with 2,000 extra calls ?

    #11269 Reply
    Again
    Guest

    One further thought, the number of actual callers will be determined by the type of business you are involved in. Ask yourself, would you ring again if you got the engaged tone.
    If you are a sales line, the number of individual callers may be much higher than if your are a claims service/helpline where callers have a real need to contact you.
    The number of repeats is almost certainly directly linked to how important it is to the customer to get in contact you.

    #11270 Reply
    John
    Guest

    Try contacting your telco carrier. Many telcos will be able to provide you retry statistics. From that you can determine the retry probability for you centre and then build this into your forecast of calls. As with the reply above though you need to understand why your customers are recieving an engaged signal.

Viewing 4 posts - 1 through 4 (of 4 total)
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